Purchase Co-ordinator

Experience and Education

Job Description

Cosben is seeking a dynamic and ambitious Purchase Co-ordinator. He/ She is responsible for managing internal coordination between the procurement team to ensure smooth purchasing operations. This role requires strong organizational skills, proficiency in Tally ERP for managing purchase records, and experience in generating reports. The ideal candidate will have 1-2 years of experience in a procurement or administrative role, with a focus on accuracy and attention to detail.

• Internal Coordination:
  • Act as the point of contact within the procurement team to ensure timely flow of information and materials.
  • Assist the Purchase Manager with day-to-day procurement tasks, ensuring all internal processes are followed efficiently.
• Tally ERP Management:
  • Enter purchase orders, invoices, and other procurement-related data into Tally ERP with accuracy.
  • Maintain up-to-date records of all purchase transactions, including payments, receipts, and inventory adjustments.
  • Generate and review purchase-related reports from Tally ERP to assist in tracking procurement activities.
• Report-Making and Documentation:
  • Prepare regular procurement reports, including purchase order status, supplier performance, and cost analysis.
  • Maintain organized records of purchase orders, contracts, and supplier correspondence, ensuring all documentation is up to date and easily accessible.
  • Assist in preparing monthly and quarterly procurement reports for management review.
• Record Keeping and Compliance:
  • Ensure that all procurement documentation is properly filed and complies with internal audit requirements.
  • Track and manage inventory records, ensuring alignment with procurement activities and warehouse stock levels.
  • Assist in maintaining supplier databases, including contact information, contracts, and performance records.
• Support for Procurement Activities:
  • Provide administrative support for procurement activities, including data entry, correspondence, and documentation.

Other skills & experience requirement :

• Proficiency in Tally ERP is mandatory.
• Excellent communication and interpersonal skills for effective internal and external coordination.
• Strong organizational skills and attention to detail.
• Proficiency in MS Office, particularly Excel, for report-making and documentation

Who are we looking for :

We are seeking someone with strong organizational and communication skills, complemented by technical proficiency. As Cosben operates in a fast-paced and competitive environment, this role demands a person who thrives under pressure. We are looking for someone with the drive to grow, aligned with our company’s blend of corporate professionalism and family business culture.

At Cosben, we encourage holistic development, exposing team members to functions beyond their role, promoting a deep understanding of the overall business. This broader knowledge helps drive efficiency, output, and value addition. The ideal candidate will grow into a key member of our middle management team and, with proven performance, will be groomed for future leadership roles within the top management.

Other Details :